Participant information 2025

Google Classroom

All rehearsal resources and important documents can also be found on your item's Google Classroom. You will also be able to communicate with other teachers in your item if you wish to coordinate transportation and other logistics regarding rehearsals and show week.

Timeline 

Term 1

Week 11 – applications

All applications for staff and students are submitted.

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Term 2

Week 1–7 – panel review

Applications are reviewed by the selection panel and places are filled.

Week 8 – results sent

Results are sent to all applicants and successful students and school groups are offered their places.

You are here – offers accepted

The main contact teacher for each group completes the acceptance form. Due Friday 5 July (last day of term)

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Term 3

Week 1–3 – student information

You will be sent forms to collect the following information:

• t-shirt sizes
• deeds of consent
• School Bytes student confirmation
• student measurements (dance only).

Week 3 – teacher information week

Teachers can attend an online information session for their respective categories and talk directly to the creative team and ask questions.

Week 4 – final confirmations  

All the following details need to be confirmed by Fri 15 August:

• final numbers
• t-shirt orders
• student measurements (dance only)
• School Bytes student upload (this can be altered after completion).

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Term 4

Week 1–7 – item rehearsals

Students will participate in 2–3 item rehearsals throughout Term 4 guided by the Schools Spec team with assistance from all supervising teachers.

Week 4 –  Wednesday 5 November 2025 – first combined rehearsal

Wed 5 November – a mass dance rehearsal with Sydney metro schools at Qudos Bank Arena where your item will rehearse in costume on the arena floor and run through the finale.

Week 7

Show week

December

Broadcast on Channel 7

2026 applications open

Risk assessments

Below you will find a link to our current risk management plans for rehearsal venues. These are to be used to supplement the NSW Department of Education’s excursion planning and management policy and your school’s excursion procedure. You will still need to develop your own plan that includes travel and accommodation where appropriate.

Access our current risk assessments. These are currently being updated.

Deed of consent

To participate in the 2025 Schools Spectacular, students must complete a deed of consent. The school and contact teacher are responsible for keeping each student's deed and will sign a form declaring that all students have submitted the documentation. You do not need to forward the deed of consents to the Schools Spectacular team.

Please download the deed of consent document through the link below and distribute these to your participating students:

 

2025 Schools Spectacular – deed of consent

T-shirt orders

All students will receive an Remarkable – 2025 Schools Spectacular t-shirt. You must fill out a separate form for each category your school has been accepted for. Please follow the link below to complete your group's t-shirt order:

Remarkable t-shirt order form

We kindly ask that all t-shirt orders be placed by Friday 15 August 2025. Supervising teachers will also receive a Schools Spectacular t-shirt and this must be ordered through the teacher t-shirt section on the order form.

Additional t-shirts

The quantity of your t-shirt order must match the number of students you have been allocated for the category/the number of attending teachers outlined on the acceptance form. If you wish to purchase additional student or teacher t-shirts, you can place an order through the online store.

Costume measurements (dance groups only)

All dancers receive a costume, and it is the organising teacher’s responsibility to record accurate measurements of each participating student. You will need to access your item's costume measurement spreadsheet via Google Classroom.

This document will automatically save, so once you have entered your student’s information, it is safe to close.

Upload students' names to School Bytes

We’ll be using School Bytes again this year to manage student and staff attendance and participation. Every school must register their students on School Bytes by the end of Term 3. You are able to change students around if you need to after.

Refer to the teachers' guide for uploading students into School Bytes.

Go to School Bytes.

Please make sure your details are up to date so we can communicate with you during show week, you can do this by selecting your name in the top right corner of the screen.

A pop-up will open. You can search and add your students from the dropdown, then press ‘Save’. You’re done! Select 'Schools Spectacular' as your school – If Schools Spectacular does not appear, let the team know and we'll add you! On the left panel select ‘Schools Spec’ – ‘Teacher’. Select the orange ‘Edit’ button next to the group name.

Tickets are on sale now at Ticketek.

Ordering your tickets to the Schools Spectacular is now easier than ever!

Please note: audience members will not be permitted to bring metal water bottles or bags larger than an A5 piece of paper into Qudos Bank Arena, fee applies to all bags checked including school bags.

School excursions

To reduce the administration for staff, the easiest way to pay is via P-Card as you can order directly through the Ticketek website.

Order using a P-Card or credit card (recommended) 

Log on to the Ticketek website. You will be able to order as many tickets as you want. Select the category of ticket and where you want to sit. Orders under 20 tickets will receive emailed Ezy Tickets. 

 

Full instructions on how to order and pay through SAP are on the ticket order form.

Ticket order form

Ticketek group bookings

Please note: If you are using a P-Card or credit card you do not need to complete any order forms!

Orders over 20 will receive hard copy tickets sent via Australia Post.

Log on to Ticketek

 

Order and pay through SAP

Download and fill out the Schools Spectacular ticket order form. Log onto Ticketek groups bookings. Upload the Schools Spectacular ticket order form to Ticketek groups bookings. The form will also need to be sent to EDConnect for payment